Cookies and Privacy

Privacy and Consent Policy

The data collected from registered and non-registered users of titles on the hosting platform falls within the scope of the standard functioning of journal publishing. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviours, as well as tracking geopolitical and social elements of scholarly communication.

The editorial teams of hosted titles use this data to guide their work in publishing and improving their title. Data that will assist in developing this platform (Open Journal Systems – OJS) may be shared with its developer Public Knowledge Project (PKP) in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by the hosted titles or PKP nor will it be used for purposes other than those stated here.

Registered users

Users who register with hosted titles, including authors and peer reviewers where applicable, consent to having the personal information being stored in the University’s hosting platform (OJS) and processed by the platform and editorial teams.

Authors

Authors who make a submission to hosted titles consent to the personal information they supply as part of the submission being stored in the University’s hosting platform (OJS) and processed by the platform and editorial teams. Authors who make a submission have the responsibility to ensure that all contributors have read the Privacy and Consent policy and consent to having their personal information that is supplied as part of the submission process being stored in the University’s hosting platform (OJS) and processed by the platform and book editorial teams. Authors published in hosted books are also responsible for the human subject data that figures in the research reported in the book.

Website visitors

The University’s hosting platform (OJS) collects anonymised usage log data, including IP addresses, pages visited, date visited, browser information, and geographical data. This information is not used to identify visitors personally and it is not used for any purpose other what is described here. The platform also uses cookies to manage session history and provide a better user experience.

Rights of the Individual

Those involved in editing the hosted titles seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.

All users whose details are stored in the University’s OJS installation can exercise their rights of the individual, as they are detailed in the GDPR.

If you have a user account and wish to have it deleted, please email shox@bodleian.ox.ac.uk

Cookies statement

This statement explains how we use cookies on the SHOx index page and hosted titles. For information about what types of personal information will be gathered when you visit the website, and how this information will be used, please see our privacy policy.

How we use cookies

All of our web pages use "cookies". A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and enables us to improve our website.

Types of cookies we use

We use the following types of cookies:

  • strictly necessary cookies - these are essential to enable you to move around the websites and use their features. Without these cookies the services you have asked for, such as registering for an account, cannot be provided.
  • performance cookies - these cookies collect information about how visitors use a website, for instance which pages visitors go to most often. We use this information to improve our websites and to aid us in investigating problems raised by visitors. These cookies do not collect information that identifies a visitor.
  • functionality cookies - these cookies allow the website to remember choices you make and provide more personal features. For instance, a functional cookie can be used to remember the volume level you prefer to use when watching videos on our websites. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
  • targeting cookies - these cookies are used to deliver adverts more relevant to you and your interests. They collect information about your browsing habits. Targeting cookies are linked to services provided by third parties, such as 'like' and 'share' buttons and advertisements. We use targeting cookies to send third parties information on your visit so that they can make their advertising more relevant to you when you visit their websites.

You can accept or reject the site’s cookies when you first visit, and most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them please visit http://www.allaboutcookies.org.

Contact

Any queries or concerns about the use of cookies on this website should be sent by email to shox@bodleian.ox.ac.uk